New Hire Paperwork - New York

Federal law requires all employers to verify the identity and employment authorization of each person hired to work in the United States using Form I-9.

Federal law requires new employees to complete IRS Form W-4 so employers can withhold the correct amount of federal income tax.

New York State requires employees to complete Form IT-2104 to ensure proper withholding of state income tax.

The Wage Theft Prevention Act (WTPA) requires employers to give written notice of wage rates to each new hire in English and in the employee's primary language (if the Labor Department offers a translation).

New York State law requires private employers to provide written notice to employees if the employer wishes to reserve the right to monitor or intercept employee telephone, email, or internet usage.

The Affordable Care Act (ACA) requires employers to provide written notice to all new hires about the Health Insurance Marketplace, regardless of whether or not the employer offers its own health plan.